iTech Solutions Internal Staff

These policies are in addition to the company wide policies stated on iTech Solutions Policy and Procedure page. The policies outlined below apply only to iTech Solutions Internal Staff.

Bereavement Leave

iTech Solutions does not currently offer any official bereavement leave. However, special consideration may be given during the passing of a loved one. Please contact your direct manager in the event of a death within your immediate family.

Cell Phone Reimbursement

Effective 1/1/2013 iTech Solutions is implementing a new standardized cellular phone and reimbursement policy.

 iTech Solutions will be limiting reimbursement of cellular phone expenses to $50 per month maximum for those employees who are approved for cell phone reimbursement and who also use their personal cell phone for work.  iTech Solutions has identified a vendor that can supply these services at the $50 level and is therefore limiting reimbursement to $50 per month.  For those eligible but who choose to not use your personal cell phone for work, please let your manager know and a company owned phone (and phone number) will be issued to you.

To be authorized for cell phone reimbursement or a company issued cell phone you must

• be a staff employee in good standing
• you must have legitimate business need for the cell (e.g.. traveling to/from client sites or candidate meetings)
• you must be able to provide evidence of sufficient business use of your cellular phone minutes.

If you do not meet the criteria noted here, occasional use of personal cell phone will be reimbursed at the rate of $0.10 per documented minute (up to a $50 maximum per month). Please contact your manager for further details.

Commissions

Commission statements are prepared and distributed to commissionable staff on a monthly basis in advance of the payroll date on which they are paid.  These reports are prepared with data that is believed to be correct at the time.  It is incumbent on the commissioned staff to review these statements and to immediately report any discrepancy or error to management.  Not withstanding any clawback provisions, at 60 days after receipt these statement are deemed to be correct and are not subject to any changes or adjustments in payment.

Electronic Communications and Usage

Electronic communication and usage is for the sole purpose of supporting any business objectives. Each iTech employee is responsible for adhering to the highest standards of all their computer usage and communications. Employees who use iTech Solutions’ systems from remote locations are subject to the same standards as those employees who use the Company’s system from any of iTech Solutions’ facilities. Please review the Electronic Communication and Usage Policy for more details.

Email Usage

Any emails, voice mails, and Internet usage assigned to you is for the purpose of conducting business. Any use of these services for non-business-related purposes may result in disciplinary actions. Please review the Email Usage Policy for full explanation.

Expense Reports

Expense reports must be approved by iTech Solutions prior to reimbursement. Expense reports must be submitted within 60 days of the incurred expense. Any reports submitted after this time will be rejected without reimbursement. Any approved expenses may be sent to expenses@itechsolutions.com. Please find updated expense report  here.

Mileage Reimbursement

Mileage reimbursement will be made for travel to or from your primary place of business when it is necessary to perform work duties, visit a client site, or meet with clients, candidates or consultants on work related business.  For telecommuting personnel their home address will be considered the primary place of business, however commutes of less than 50 miles (one-way) to/from the corporate office, as a temporary work location or a company meeting, are exempt from reimbursement.

Paid Personal Leave (PPL)

PPL is accrued bi-weekly and  based on length of service and total scheduled weekly hours (employee must work on a salary basis at a minimum of 30 hours per week to be eligible). PPL is meant to be used in the year it is accrued but employees will be allowed to roll over a maximum of the equivalent of one week of PPL from one calendar year to the next. Requests to use the rolled over PPL must be received by January 31st and the time will be available for use until March 31st.

iTech Solutions also allows employees to take up to one week unpaid time per year. As stated on commission plans, any extended leave of absence beyond the one unpaid week will suspend any accrual of commissions or bonuses during this period. Please review the Paid Personal Leave policy for a detailed explanation.

Telecommuting

Telecommuting (working from home) is a privilege, not a right. It is important that any working hours are used to promote the business and maximizing the work day. Abuse of this privilege will not be tolerated. Please visit the Telecommuting Policy for more details on your expectations. Failure to adhere to this policy may result in disciplinary actions.